RF_6 & 7 July 2023

Coordinator: Mavis Maclean (University of Oxford)

Deadline to submit the registration form, 6th April 2023

Insurance: We recommend that each participant take out travel insurance, at his/her own cost, to cover possible accidents or illness. EU citizens, can obtain a European Health Insurance Card (EHIC) from their national social security administration. Due to the large number of visitors to the Institute each year, the IISL cannot be responsible for medical and hospital expenses.

Travel: Participants must make and pay for their own travel arrangements. The IISL will organise collective transportation for all participants from Bilbao airport, Bilbao city and the Zumárraga train station to Oñati and return at the times included in the Registration Form,for those participants who return form by the stated deadline for the workshop.

Receipt: The receipt will be issued in the name of the participant, if you need it in the name of an institution, please indicate the name, city, country and VAT number of the institution sending an email to workshop@iisj.es

Cancellation expenses: The IISL will not be responsible for cancellation expenses of the trip. We recommend that participants contract a cancellation insurance.

Workshop cancellation: The IISL reserves the right to cancel the workshop for reasons of force majeure. If this is the case, the IISL will inform about its decision as soon as possible.

Personal data
Demographic data are collected for statistical purposes to be able to report about participation in the Institute´s activities and its development over time.
This information, together with the name and surname, will be included in a list to be distributed among the participants of the workshop.
This information is gathered for receipts. Tax office requests the Institute to issue invoices for the payments received, even if the person paying does not request an invoice.
Demographic data are collected for statistical purposes to be able to report about participation in the Institute´s activities and its development over time.
Arrival and departure
The Institute will arrange and pay for the following collective services.
The Institute will arrange and pay for the following collective services.
Accommodation
IMPORTANT: Booking accommodation will be based on the date of reception of the registration forms. We will book rooms at Residencia Antia . One month before the date of the workshop, you will receive a link for the payment of the accommodation in the residence by VISA / Master card through a secure payment gateway. Other forms of payment will not be accepted. Room rates are subject to revision and may be raised in 2023. The deadline for payment of the accommodation is 3 weeks before the workshop. Cancellation policy [+info] If you want, you can book a room on your own in a local Hotel. There are 2 Hotels in Oñati: Ongi Ostatua and Hotel Torre Zumeltzegi The walking distance between Hotel Torre Zumeltzegi and the Institute is 7 minutes, between Ongi Ostatua and the Institute is 2 minutes and between Antia Residence and the Institute is 5 minutes. People who book a room at the Hotel Torre Zumeltzegi and would like to join the bus service organised by the Institute, have to take into account that they must get off at the bus stop at the Hotel Ongi or at the Antia Residence. The road to the Hotel Zumeltzegi is narrow and the bus cannot get there. The same for the departure bus on Saturday if they would like to join the bus service organised by the Institute.
Residencia Antia. All rooms have their own bathroom. Breakfast will not be served in the Residence. There is no daily cleaning service and there is no lift in the Residence.
If your reservation is for a double room, please, indicate the name of the accompanying person and if he/she is participating in the workshop.
Bus services and dinner/welcome reception
The accompanying person(s) can join the buses organised for the participants and the dinner/welcome reception. There is a fee to be paid per bus service and for the dinner/reception. Please, let us know if this is the case and we will contact you. Thank you.
Dietary requirements
Workshop fee at the IISL
All participants have to pay a workshop fee, regardless of whether they present a paper or do not participate in all day throughout the workshop. The fee includes two lunches, a dinner/welcome reception and collective transport in the days and times listed in the arrival and departure section. 2 months and 3 weeks before the date of the workshop, you will receive a link for the payment of the registration fee by VISA / Master card through a secure payment gateway. Other forms of payment will not be accepted. The deadline for payment of the workshop fee is 1 month before the workshop. Cancellation policy
All those who are members of the RCSL and have paid the fee by 31st December 2022, will be considered under the reduced fee category of €130.00. If this is not the case, they will have to pay for the regular fee of €150.00.
Files must be less than 2 MB.
Allowed file types: gif jpg jpeg png pdf doc docx.
Digital certiticate of attendance
I authorize the IISL to process my personal data in accordance to the Privacy Policy and the provisions of the General Data Protection Regulation (GDPR) and other regulations in force. If you have any queries regarding the processing of your personal data or, if you wish to exercise your rights please contact legal@iisj.es. I have read and accept the Privacy Policy about Data Protection.
I give my express consent to my contact data being used for e-mail reception of information about the activities of the IISL. You can cancel your subscription at any time and you have the right to access your data whenever you request so.
I authorize the IISL to record or photograph my personal image and to include said images in the image archives of the IISL as well as any other work protected under copyright laws that I have carried out and handed in with the purpose of participating in the Institute’s activities, so they can be published on their website, virtual learning area, social media or similar pages, magazines, publications advertising the Institute and any other formats directly related to the IISL’s activities.
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More information?
For more information: 

Workshop Coordination Team

Avenida de la Universidad, 8
Apartado 28
20560 Oñati (Gipuzkoa) - Spain
T: +34 943 78... Ver teléfono
E: workshop@iisj.es

  @IISJOnati